July 10, 2020 – Speaker Acceptance/Agreement and Disclosure
August 7, 2020 – Session and Speaker Information Changes Deadline
August 7, 2020 – Speaker Bios due
September 10, 2020 – Presentation and Handouts Submission Deadline
Speaker Resource Webinar
The IARP staff has put together a webinar of pertinent information for speakers. On this webinar we walk through the conference logistics (location, session length, general agenda and important deadlines), Speaker logistics (registration,
promo codes, speaker agreement forms and a speaker checklist). We also provide insight into the continuing education forms, how to fill them out, deadlines, etc.
Handouts and presentations will be made available to attendees through the website. Please provide your handouts and presentations by the date provided in order to provide these materials to attendees prior to the conference.
Some of our sessions will be streamed live. You will be contacted by a member of our team to schedule a time to run through your presentation prior of the conference to get a feel for the platform. We will assign someone to monitor the chat
and Q&A functions to help you focus on the content and delivery of your presentation.
Recording Your Presentation
Some of our sessions may be pre-recorded. You will be contacted by a member of our Events Team to schedule a time to record your presentation ahead of the conference. We ask that you still block off your specified day and time to be present
during any discussion and Q&A that may come up throughout the presentation.
Virtual Presentation Tips
Limit the amount of information on each slide
Do not use more than four colors in your presentation.
Avoid red letters, which are difficult for some people to read.
The best readability comes from high contrast of intensity.
Rehearse your presentation prior to the conference
Set up your webcam at eye-height. Facing the camera face-on creates the best connection with your audience. Look at the camera while you’re talking and not the screen.
Be mindful of the background. Try to sit in front of a nice-looking background without clutter, distractions, or embarrassing items.
Make sure there is plenty of light in the room. Do not put the light behind, above, or below you to avoid shadows in the face.
Avoid being in front of windows
Use a microphone or a headset rather than relying on the computer to capture the sound.
Speak clearly and turn off anything that makes loud noises in the room.
Engaging a Virtual Audience
Utilize the poll function as much as possible. This will give attendees an opportunity to engage and respond to what you are talking about. You can also use this function as a fun way to kick off the presentation. You can ask a fun
or silly question to engage attendees, too. If you have polls, send them in to firstname.lastname@example.org.
Come with prepared questions. Sometimes attendees are nervous to ask questions or do not want to be the first person to speak up. Come with questions ready to be asked by the moderator in the case that attendees are slow to asking
in the Q&A.
Before you Present
An IARP staff member will reach out to you closer to the conference to set up a tech session. The presenter(s) and moderator will be at this session. Here we will walk through the platform, test your audio, internet, polls etc. as well as walk through
your presentation with the moderator. This will get you both comfortable with the flow of the presentation.
Conference Log-in Information
Log into Zoom at least 10 minutes before your presentation begins.
We will provide you with the necessary information to access the online platform for the conference.
Check in with your assigned moderator (this information will be sent out closer to the conference).
Day of Session
Will assist with anything speaker needs prior to and during presentation