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Speaker Resources – IARP 2020 Virtual Conference
2020 IARP Annual Conference logo

Important Dates

  • July 10, 2020 – Speaker Acceptance/Agreement and Disclosure
  • August 7, 2020 – Session and Speaker Information Changes Deadline
  • August 7, 2020 – Speaker Bios due
  • September 10, 2020 – Presentation and Handouts Submission Deadline

Speaker Resource Webinar

The IARP staff has put together a webinar of pertinent information for speakers. On this webinar we walk through the conference logistics (location, session length, general agenda and important deadlines), Speaker logistics (registration, promo codes, speaker agreement forms and a speaker checklist). We also provide insight into the continuing education forms, how to fill them out, deadlines, etc.

View Webinar Here View Slides Here


If you have any questions, please contact Mikayla Hildebrandt – mikaylah@ewald.com or 651-379-7303.


Before the Conference

Speaker Acceptance/Agreement

  • Please complete the Speaker Agreement Form, if you haven't already, to confirm your spot at the conference.

Registration Information

  • Speaker Registration Rates
    • IARP does not provide honoraria for conference presenters; however, speakers will receive a 50% discount on the conference registration fee.  
    • Registration Link (will be available soon)
    • Speaker Promo codes:
      • IARPSpeaker2020 – 50% off Full Conference Registration
      • LCPSpeaker2020 – 50% off Symposium Registration
  • Session and Speaker Changes

Presentation Information

  • PPT Template
    • Please use the attached template for your presentation PowerPoint by September 10.
    • Display 16:9
    • Presentation Suggestions:
      • Limit the amount of information on each slide
      • Font size, color recommendations
      • Do not use more than four colors in your presentation. Avoid red letters, which are difficult for some people to read. The best readability comes from high contrast of intensity. 
      • Rehearse your presentation prior to the conference
  • CE Forms
  • Presentation and Handout Submission
    • Presentation and handouts are due September 10
    • Speakers must not directly promote their own business, products or services.  
    • When uploading your PowerPoint and handouts, please name your documents in the following format:
      • Presentations: Presentation Title_Speaker Names_PPT
    • Upload your presentation and handouts HERE
    • Handouts and presentations will be made available to attendees through the website. Please provide your handouts and presentations by the date provided in order to provide these materials to attendees prior to the conference.
  • Live Presentation
    • Some of our sessions will be streamed live. You will be contacted by a member of our team to schedule a time to run through your presentation prior of the conference to get a feel for the platform. We will assign someone to monitor the chat and Q&A functions to help you focus on the content and delivery of your presentation.
  • Recording Your Presentation
    • Some of our sessions may be pre-recorded. You will be contacted by a member of our Events Team to schedule a time to record your presentation ahead of the conference. We ask that you still block off your specified day and time to be present during any discussion and Q&A that may come up throughout the presentation.
  • Virtual Presentation Tips
    • PowerPoint Creation
      • Limit the amount of information on each slide
      • Do not use more than four colors in your presentation.
      • Avoid red letters, which are difficult for some people to read.
      • The best readability comes from high contrast of intensity. 
      • Rehearse your presentation prior to the conference
    • Presenting
      • Set up your webcam at eye-height. Facing the camera face-on creates the best connection with your audience. Look at the camera while you’re talking and not the screen.
      • Be mindful of the background. Try to sit in front of a nice-looking background without clutter, distractions, or embarrassing items.
      • Make sure there is plenty of light in the room. Do not put the light behind, above, or below you to avoid shadows in the face.
        • Avoid being in front of windows
      • Use a microphone or a headset rather than relying on the computer to capture the sound.
      • Speak clearly and turn off anything that makes loud noises in the room.
    • Engaging a Virtual Audience
      • Utilize the poll function as much as possible. This will give attendees an opportunity to engage and respond to what you are talking about. You can also use this function as a fun way to kick off the presentation. You can ask a fun or silly question to engage attendees, too. If you have polls, send them in to mikaylah@ewald.com.
      • Come with prepared questions. Sometimes attendees are nervous to ask questions or do not want to be the first person to speak up. Come with questions ready to be asked by the moderator in the case that attendees are slow to asking in the Q&A.

Before you Present

Technology Information

  • An IARP staff member will reach out to you closer to the conference to set up a tech session. The presenter(s) and moderator will be at this session. Here we will walk through the platform, test your audio, internet, polls etc. as well as walk through your presentation with the moderator. This will get you both comfortable with the flow of the presentation.

Conference Log-in Information

  • Log into Zoom at least 10 minutes before your presentation begins.
    • We will provide you with the necessary information to access the online platform for the conference.
    • Check in with your assigned moderator (this information will be sent out closer to the conference).

Day of Session

  • Moderator’s Role
    • Will assist with anything speaker needs prior to and during presentation
    • Introduces Speaker and presentation
    • Collects CE forms